PENSA REGULATION

Article 1 Name and Definition

The organization was founded in 1995 in Chiang Rai, Thailand, shall be named Parenteral and Enteral Nutrition Society of Asia. The initials PENSA may also refer it to.

In this article

    - "The President" refers to the President of PENSA.

    - "Director" refers to Director of PENSA Center.

    - "Society" refers to Parenteral and Enteral Nutrition Society (PEN society) or society related to Clinical Nutrition.

    - "Member" refers to society member of PENSA.

Article 2 Goals

The goals of PENSA are:

    2.1 To educate and share information, thereby raising the awareness of physicians, nurses, dietitians and pharmacists and others, about the importance of parenteral and enteral nutrition support and the role of interdisciplinary nutrition support teams.

    2.2 To promote research and the transfer of information from research to the practicing healthcare professionals, in the field of parenteral and enteral nutrition.

    2.3 To increase public awareness of the need for nutrition support in Asia.

    2.4 To promote contact with national regional organizations with similar objectives and provide an international forum to exchange clinical nutrition experiences and scientific data.

Article 3 Structure

3.1 The Society Center (PENSA Center) shall be in Thailand at the Research Center for Nutritional Support:

        4^th Floor, Department of Nutrition Building

        Faculty of Medicine Siriraj Hospital

        Bangkok-Noi, Bangkok, 10700 Thailand

        Tel (66-2) 419-7740-1, Fax (66-2) 412-9841

        E-mail : pensacenter@gmail.com

        Web : http://www.pensa-online.org

    a. The permanent PENSA Center will be the center for communication between executive committee and will operate the web site for communication with members and other organizations.

    b. The permanent PENSA Center will be where all material matter is displayed or stored.

3.2 PENSA comprises;

    a. Membership (See Article 4 Membership)

    b. The Executive Committee (See section 3.3)

3.3 The Executive Committee

    The Executive Committee consists of the President, Immediate Past President, Upcoming President, Director PENSA Center, and formal representatives from each society member.

    Under normal circumstances, the President should be the President of Congress which starts from the end of previous Congress until the end of the current Congress.

    The President automatically becomes Immediate Past President when the Congress ends.

    The Upcoming President should be the President of next Congress.

    The Director of PENSA Center shall automatically become Executive Committee member of PENSA.

    Each society member should nominate one formal representative of their society to become Executive Committee member of PENSA. The formal representative should be the President or Chairman of the society.

    The Treasurer and the Secretary of PENSA center should be the attendants and may involve with the PENSA Executive Committee Meeting, but they could not vote.

    The Founders of PENSA may be the honorary attendants of the PENSA Executive Committee Meeting, but they could not vote.

Article 4 Membership

    Membership is open to all Parenteral and Enteral Nutrition (PEN) societies or societies related to Clinical Nutrition in Asia wishing to support the objectives of PENSA and agreeing to abide by its Constitution. All approved National/Regional Society shall be recognized as academic society members of PENSA. PENSA may include only one society member from each country. (This excludes the special condition that some country may have a special administrative region.)

4.1 Membership application

    The eligible society would send the application form to PENSA center. The society would become the member of PENSA when the executive committee approve the application form in the PENSA executive committee meeting.

4.2 Membership Fee

    There is no membership fee.

4.3 Termination of Membership

    Membership may be terminated as the following:

        1) Resignation which must be made in writing to the Director of PENSA Center six months before the end of the calendar year.

        2) Consideration by the PENSA Executive Committee as an "inactive member".

"Inactive member" is defined when the society member is absent from the PENSA executive committee meeting for three consecutive years and/or does not send the update information about the society activities within their country to the PENSA center for longer than three years.

    In case of membership termination, PENSA executive committee might be able to consider the membership application of other PEN society or society related to Clinical Nutrition from that country.

Article 5 Language

    The official language of PENSA is English.

Article 6 Executive Committee Meeting

    The PENSA Executive Committee Meeting shall be held every year during the PENSA Congress. The President of PENSA would be responsible to call the meeting. If the PENSA Congress could not be held with any reasons, PENSA Center would be responsible to set the PENSA Executive Committee Meeting. The PENSA Executive Committee decide on all aspects of policy and management of PENSA. The effective meeting should comprise of at least half of the number of PENSA Executive Committee. In special situation, online or hybrid meeting could be held and approved in the same way as regular meeting.

6.1 Quorum

    The President, Immediate Past President, Upcoming President, Director of PENSA Center, and President/Chairman from each society member would present in the PENSA Executive Committee Meeting. The Treasurer of PENSA Center, the Secretary of PENSA Center, Founders of PENSA, and up to 3 formal representatives from each society member may join the meeting.

6.2 Voting

    Each members of the PENSA Executive Committee may vote at the Meeting. Representatives of each society member would be count as 1 vote per society.

    Formal representatives of society member may vote by proxy at the PENSA Executive Committee Meeting only in accordance with procedures adopted by the PENSA Executive Committee Meeting. (To be done at later date and included in the Constitution).

6.3 Notice and Minutes

        a. Notice: Written notice of the date, time, and place of the PENSA Executive Committee Meeting, along with an agenda, shall be signed by the President and shall be distributed by Secretary to each National/Regional Society member at least ten days and not more than sixty days before the time appointed for the meeting.

        b. Minutes: The decisions of the PENSA Executive Committee Meetings are communicated to all members through the minutes. After approval by the officers concerned, the minutes are circulated to all members by the Secretary and adopted at the following PENSA Congress.

Article 7 PENSA Congress

    The scientific meeting of PENSA shall be called the PENSA Congress and will be held every year unless decided differently by the PENSA Executive Committee. PENSA Congress could be held as the face-to-face meeting, virtual meeting, or hybrid meeting.

7.1 Selection of the host of PENSA Congress

    Any society member could propose to become the host of PENSA Congress. The proposal would be sent to the PENSA Center at least 3 years before the Congress. The proposed society would present overview of the meeting as well as readiness for logistics management of the congress at the PENSA Executive Committee Meeting. The Committee would vote for approval.

7.2 Role of the host of PENSA Congress

    During the Congress, the host would arrange:

        - Chomchark Chantarasakul Honorary Lecture

        - PENSA Center award which funded by PENSA Center in the amount of 1,000 USD

        - Exchange representatives with ASPEN, FELANPE, and ESPEN according to the exchange agreement

        - PENSA Executive Committee Meeting

        - Free registration for the President/Chairman of each society member

        - The PENSA Congress should include speakers from Asian countries more than 50 percent of all speakers.

Article 8 Financial

8.1 Income

    Income of PENSA should be from 10% of registration fee of each Scientific Congress. Any special activity to raise the fund, donation from supporting member may be source of income of PENSA as well. The Financial account should be belonged to PENSA Center. The Treasurer of PENSA Center should declare the financial report to the PENSA Executive Committee.

8.2 Expense

    The expense of PENSA budget should be for PENSA Center award, administration of PENSA Center, and activities to support the goals of PENSA.

    Following the Congress, 10% of the registration fees collected will be returned to the PENSA Center, to be paid 90 days after the close of the Congress.

Article 9 Modification of the Constitution

    The constitution may be modified by an affirmative vote of two thirds of the PENSA Executive Committee who attend the meeting.

1. Organization Chart

2. Executive Committee, characteristic and job assign.

    2.1 President

        - Lead the organization.

        - Organize the Scientific Congress.

        - Assign jobs of organization to any societies, website and others.

        - Call for PENSA Executive Committee Meeting.

    2.2 Upcoming President

        - Prepare to become the next president.

    2.3 Immediate Past President

        - Work as advisor for PENSA Executive Committee.

    2.4 Director of PENSA center

        - Work as advisor of PENSA Executive Committee.

        - Manage PENSA activities at the Center and as a member of Executive Committee.

        - The present Director of PENSA Center should be Dr. Soranit Siltharm

3. Characteristic and Jobs description of PENSA Center.

    PENSA Center shall locate in Thailand. PENSA Center committee could be from any society members of PENSA. PENSA Center committee consists of

        " Director of PENSA Center automatically becomes an Executive committee member of PENSA and will manage PENSA Center activities. Director of PENSA Center will appoint appropriate personnel to assist PENSA activities to achieve the goal, such as, in the academic field, data and report, communication and relationship among organizations, etc., also will appoint the industrial representatives to join the committee at the center.

        " Treasurer of PENSA Centre will control PENSA budget and arrange budget for PENSA jobs and cooperate with PENSA Center activities. The Treasurer will report balance of all jobs to PENSA Executive Committee. The expense of PENSA should be approved (signed) by at least 2 of 3 persons on the name of PENSA Center Director, Secretary and Treasurer at The PENSA Center

• Secretary wiil work as assignments from the President and cooperate with PENSA Center activities.
• Co-ordinator
• Public relation
• Scientific planning

4. The activity of PENSA

    4.1 Scientific Congress will be held in any society.

    4.2 Website.

    4.3 PENSA Executive Committee meeting which will be held during the Scientific Congress.

    4.4 Other activities, as President of PENSA, Executive Committee, or PENSA Center will create.

5. Society members of PENSA in 2021.

    5.1 Chinese Society of Parenteral and Enteral Nutrition (CSPEN)

    5.2 Hong Kong Society of Parenteral and Enteral Nutrition (HKSPEN)

    5.3 Ho Chi Minh Society of Parenteral Enteral Nutrition (HoSPEN)

    5.4 Indonesian Society of Parenteral and Enteral Nutrition (INASPEN)

    5.5 Iranian Nutrition Society (IrPEN)

    5.6 Indian Society for Parenteral and Enteral Nutrition (ISCN)

    5.7 Japan Society for Parenteral and Enteral Nutrition (JSPEN)

    5.8 Turkish Society of Clinical Enteral and Parenteral Nutrition (KEPAN)

    5.9 Korean Society for Parenteral and Enteral Nutrition (KSPEN)

    5.10 Parenteral and Enteral Nutrition Society of Malaysia (PENSMA)

    5.11 Philippine Society for Parenteral and Enteral Nutrition (PhilSPEN)

    5.12 Society of Parenteral and Enteral Nutrition of Singapore (SingSPEN)

    5.13 Sri Lanka Medical Nutrition Association (SLMNA)

    5.14 Society of Parenteral and Enteral Nutrition of Thailand (SPENT)

    5.15 Taiwan Society for Parenteral and Enteral Nutrition (TSPEN)

APPENDIX: LIST OF FOUNDERS OF PENSA